Icon Time TotalPass Small Business Premium • Proximity (Now Ships Wifi Enabled)

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Regular Price: $419.00

Special Price: $398.00

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Icon Time TotalPass Small Business Premium • Proximity (Now Ships Wifi Enabled)

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TotalPass Proximity can accommodate up to 50 employees and 32 proximity child clocks connected and managed over your Network, or with Wi-Fi. The TotalPass time clock is Wi-Fi enabled and instantly detects Wi-Fi networks as the clock boots up, allowing connection with any Wi-Fi network within seconds. Five Web Punch Licenses are included with the time clock, with up to 50 available, which allows remote employees to clock IN/OUT over the web from their PC, smart phone or Web-enabled device.

Wi-Fi Enabled:

Wi-Fi is a standard product feature on TotalPass purchased after December 5, 2016. TotalPass systems purchased prior to December 5, 2016 can be upgraded to Wi-Fi by purchasing an add-on wireless adapter.


Connect to the clock and manage timecards through USB, Network or over the Internet.

Badge Reader Options:

3rd-Party Badge Reader compatibility is included, for use with your access control or other badges.

Track and Sort Employee Hours:

Conveniently sort and track employee hours in up to 99 individual departments with additional reporting functions, including Department and Timecard by Department Reports. Also includes optional Labor Distribution reports to provide more in-depth detail.


TotalPass Proximity can accommodate up to 500 employees and 32 proximity child clocks connected and managed over your Network, Wi-Fi, or managed as stand-alone clock.

Multiple Entry Methods:

PIN, Badge, or Web entry options are included.


Interface with several popular payroll providers including SurePayroll, Paychex Flex, Paychex Preview or import to QuickBooks (desktop versions only). Also offers the ability to email employee timecard reports to your payroll provider.

Custom Exports:

Create CSV exports for payroll, or use the free .Net API.

Remote Timecard Tracking:

Manage employee timecards remotely without 3rd party hosting or monthly fees. Web Punch Entry comes with 5 employee licenses included, upgradeable to 50, to track remote, or offsite, employee hours.

USB Backup:

Uses a standard USB Flash Drive for creating backup of time clock data.


  • Wi-Fi enabled
  • Connection options for Wi-Fi setup include: WPS PIN and Push.
  • TotalPass comes with the ability to view network and IP information in the web interface.
  • Import employees into the time clock via a CSV file without having to manually enter employee names and ID numbers.
  • Multiple Entry Methods: PIN, Proximity, Biometric and Web Punch
  • Pay periods - Weekly, bi-weekly, semi-monthly, monthly or custom
  • Overtime - Two levels of daily, and weekly, plus consecutive-day
  • Standard reports - Timecard, Attendance, Department, Timecard by Department, custom filter included
  • Payroll exports - QuickBooks® Pro or Enterprise (desktop), Paychex Online Payroll®, ADP (desktop), CSV export, or custom API
  • Paid break tracking
  • Automatic lunch deduction
  • Unlimited multiple supervisor and multiple PC access. Individual supervisor logins with custom permissions and employee assignment
  • Department tracking - Track employees’ time in up to 99 departments
  • Track tips, job numbers, or piece counts
  • Track holiday and non-worked hours
  • Optional upgrade to track and accrue vacation, sick or personal time
  • Optional upgrade to email alerts to manager before overtime, per employee punch, shift length
  • Global add hours - Add hours for multiple employees with a single transaction
  • Employees view total individual hours worked at the clock
  • Employee Web Punch Entry - 5 employee licenses included, upgradeable to 50
  • Track punch location GPS with Google Maps integration
  • Restrict punch location by approved IP address locations
  • Add punch notes to reports
  • Custom Employee ID Numbers from 4-9 digits in length
  • Email Alerts comes standard



Connection Options:

  • Network (LAN/WAN) via Ethernet

  • Remote over Internet via Ethernet

  • Ethernet direct to PC, Mac or Linux

  • USB direct to PC

  • Wi-Fi


Wi-Fi Connection Options Include:

  • Via the Clock User Interface (CUI)

  • Via the Web Application/Graphical User Interface (GUI)

  • Using WPS PIN Number

  • Using WPS Push Button


System Requirements:

Any device that uses a Web browser: PC, Mac®, Tablet, iPhone®, Tablet, Android, Smart Phone

Web Browser Compatibility:

  • Firefox

  • Chrome

  • Safari

Direct to PC Connection:

USB connection requires Windows PC and an available USB port. (Windows Vista and higher)
Remote Access over Internet: Requires Ethernet and Internet connection, with additional network configuration.*

* Port forwarding to port 9844. A static public IP is recommended.

Payroll Export Utilities:

Paychex Flex, SurePayroll, Paychex Core Advanced, and Paychex Preview, and CSV export are compatible with all operating systems.
QuickBooks Plug-in* and the ADP Export require Windows PC (Windows Vista and higher)

*Works with all desktop-installed versions of QuickBooks.

Additional Features: (Ethernet connection is required)

  • Emailing alerts, backups or payroll reports*

  • Connecting multiple time clocks together

  • Accessing the time clock from more than 1 computer

*TotalPass Proximity Requires Email Alerts upgrade.

What’s In The Box

  • TotalPass Small Business Premium Proximity Time Clock

  • 50 Employee Limit Capacity (upgradable)

  • 15 Proximity Badges

  • 5 Web Punch Entry Licenses

  • Quick Start Guide

  • Exports to Popular Payroll Programs

  • 15 ft. Ethernet Cable

  • 15 ft. USB Cable

  • Locking Mounting Plate with 2 Keys

  • Power Supply

  • 1-Year Manufacturer Warranty

  • 30 Day Free Set Up Support


Product Attachments

Users Manual
View FileTotalPass_Prox    Size: (2.16 MB)

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